Deleting Workstation Data

There are two scenarios in which data can be deleted from Workstation:

1. Automatic deletion triggered from system generated updates.
2. User-initiated deletion or resetting of data.

Note

Only permitted users are able to delete or reset data in Workstation.

Assumptions

This guide assumes that users have the required permissions for Workstation: Data Delete –Write.

Most applicable users tend to be in development or testing roles.

Automated Deletion

Automated deletion occurs when a pattern in Authoring receives new information (such as a manual action) that causes the subsequent published event to be deleted or retracted.

When events are deleted:

• The event is no longer viewable in Workstation.
  • Corresponding events that were previously added to collections are also deleted.
• Corresponding event notifications are automatically deleted.

User-Initiated Deletion

Permitted users can access Delete Mode. To do so:

1. At the top of Workstation navigation, click Admin. The admin screen opens.
2. At the upper right of the Ingestion Settings column, click the trash can icon (🗑). The Ingestion Settings table changes.
3. At the top of the Ingestion Settings column, select the deletion mode:
   • Global Deletion Mode is used to delete global Workstation data. Proceed to step 4 if using this mode.
   • Event Deletion Mode is used to delete data by event type. Proceed to step 6 if using this mode.
4. In Global Deletion Mode, select the relevant option:
   • Delete Data permanently removes most data in Workstation. Objects that remain intact include:
     • Collections
     • Tags
     • Notes and attachments from collections
   • Delete Data and Deployment Topic also removes the deployment topic in Kafka. Authoring needs to re-deploy to Workstation in this scenario before data can be re-ingested.
   • Delete Drilldown Data resets Drilldown data stored in Pinot. This is useful when encountering Drilldown issues.
5. In Global Deletion Mode, after selecting the preferred deletion option, confirm deletion or click Cancel to discard the changes.
6. In Event Deletion Mode, check the event type to delete.
   • Event types are listed based on notification settings created in Workstation.
   • Next to the name of a list of events related to a notification setting, check the box to select all event types for deletion.
7. In Event Deletion Mode, once events are selected for deletion, click Delete Selected Event Types and confirm deletion, or click Cancel to discard the changes.